Starting a vending machine business in Belgium begins with a suitable location, a relevant product range and a properly registered business. Check the rules for your products and installation too. Then choose a machine that matches the plan.
Start with the location and customers
Who visits the location, when do they visit and what would they buy? An office, gym and sports club may need different ranges. Review the existing offer, access for restocking and available space.
Agree with the owner who operates the machine and handles stock, electricity, maintenance and complaints. Put any rent or revenue share in writing. Clear arrangements make working together easier.
Set up your business properly
Register your business and the appropriate activities in the Crossroads Bank for Enterprises (CBE/KBO). Arrange VAT identification before starting when your activity requires it. As a self-employed person, join a social insurance fund before starting, including for a secondary occupation.
Discuss with an accredited business counter or accountant how vending fits your situation. If you already have a business, check which details or activities need updating.
Check products and installation before purchasing
When selling food and drinks, arrange the applicable FASFC activity before starting. Also ask the municipality which installation rules apply at the actual address. The property owner’s permission does not answer the permit question.
Make your plan specific: indoor or outdoor, which products, who restocks and how chilled items are managed. This helps the supplier and relevant authorities assess your request.
Calculate costs and organise day-to-day work
Include more than the purchase price: initial stock, delivery, payment terminal, transaction fees, any software, electricity, maintenance, travel and location charges. Compare potential sales with these costs. Revenue is not profit.
A snack or combination vending machine may suit packaged products. A Smart Fridge may be useful for chilled food and drinks. Compare product compatibility, capacity and management functions. Start with a manageable range and monitor sales, stock and shelf life.
Frequently asked questions
Can you start with one vending machine?
You can build a plan around one machine. The number of machines does not replace your obligations as a business operator.
Is vending completely passive income?
No. Restocking, cleaning, stock checks, administration and resolving breakdowns still require work.
Choosing your first vending machine or Smart Fridge? Mirkoz Vending can discuss the machine and configuration for your location. Tell us which products you want to sell.
